HOW CHECKCONTROL WORKS
Build the routine. Teach the people. Record the work. Keep the evidence and the follow-up together.
THE STARTING POINT
Create a routine in the check builder. Add your questions, choose answer types and set any approved limits or evidence requirements. Give staff clear instructions and set the schedule for your team.
THE LEARNING
Create lessons around the actual check, with reference documents, images or a link to a short video. Assign the course to people, an operational role or the site. Add knowledge questions and practical observations, then record manager authorisation separately.
THE STAFF MEMBER
During a scheduled inspection, a staff member notices a cracked drainage grate beside the swimming pool. The check gives the finding a place to be recorded. If they spot an issue between checks, they can report it separately.
THE EVIDENCE
They photograph the fault, explain exactly where it is and record what they found. The answer, written context and evidence stay together. If a photo cannot be provided, the reason should be recorded instead of inventing evidence.
THE HANDOVER
Once submitted successfully, the finding is available in CheckControl for the manager to review. Alerts follow the organisation’s notification settings and delivery conditions, giving the team another way to bring the issue to attention.
THE MANAGER
The manager opens the finding, reads the staff member’s notes and reviews the photo. They can set a priority, assign responsibility, add a due date and record what needs to happen next. That gives the follow-up a named owner.
THE REPORT
Download the branded PDF to support a maintenance request or inspection record. For the wider picture, open the interactive report by day and staff member, or export the daily, weekly, monthly or yearly Excel workbook to review missed routines, failures and issues.
Download an illustrative sample PDFTHE FOLLOW-UP
The responsible person carries out the work. The manager checks the outcome and records the resolution, including the relevant follow-up notes. The original failed check remains visible, so a resolved issue does not make the initial finding disappear.
Explore the example history →ONE RECORD. TWO CLEAR ROLES.
Learn the procedure, open assigned checks, record honest answers, explain failures and attach useful evidence. Submit the routine or report an issue when it happens.
Build check routines, assign learning, see completion and missed work, inspect the evidence, assign follow-up and export the record. Check the outcome before closing the issue.
THE RECORD BEHIND THE ROUTINE
Open a date. Choose a staff member. Read their answers, inspect the fault photo and download the report. The example below is the working CheckControl report, populated with fictional leisure-centre records.
Choose a day to open its staff report. Completed counts routines submitted; failed counts individual answers.
25–27 August 2026 · Select 27 August, then Sam or Taylor to view a failed check, its photo and PDF.
TAKE A LOOK INSIDE CHECKCONTROL
Try staff checks and manager reports with example data. No account, no card, no pressure.