Plan the routine around your site
A laundrette daily checklist should name the shared areas and references used by the facilities team. Opening, in-shift housekeeping and closing need their own task windows. Keep machinery-specific operation, intervention and servicing with trained, authorised people and the approved instructions. Record a task that cannot be completed while an area is occupied; do not enter a pass to hide the gap. Customer-item records and processing decisions belong in the business’s approved service system. A premises finding should identify what was observed, the person informed and the next action rather than diagnose a machine fault.
Agree the assigned role, due window, expected record and escalation route with the people who do and review the work. Include an honest outcome for work that could not be completed, with a reason and a next action.
What to include in the checklist
These are planning examples. Adapt the questions and timing to your approved procedures and the person’s responsibilities.
| Routine | Work to define | Useful record |
|---|---|---|
| Opening handover | Read outstanding premises actions. | Area and reference. |
| Assigned preparation | Complete agreed readiness tasks. | Person, time and actual outcome. |
| Housekeeping round | Follow the approved area procedure. | Task and completion or exception. |
| Visible findings | Observe permitted items without intervention. | Location and item reference. |
| Follow-up owner | Pass a finding to the responsible lead. | Owner and next action. |
| Closing record | Carry unresolved premises work forward. | Review time and restriction reference. |
Do not use a premises question to diagnose machinery
Record the visible observation and follow the approved escalation route. A general checklist should not invite opening guards, testing faults or unauthorised servicing.
Give the next shift enough context
A loose fitting is observed in the staff preparation room. The reporter records its position and informs the site lead under the premises procedure. The authorised team records the work and the lead reviews its outcome. Specialist machine or service restrictions remain with their designated process.
Identify the area or asset, the observation, the actual result, the immediate action and who was informed. Attach useful evidence where safe and permitted. A photograph supports a finding without establishing its cause.
- Keep the original observation and time.
- Assign a specific next action and agree when it will be reviewed.
- Record the later outcome and authorised verification beside the finding.
Read the guide to writing a useful fault report for a closer look at the evidence record.
Review the work still needing attention
Review whether housekeeping exceptions have realistic follow-up windows. Keep general premises completion separate from machinery inspection, processing quality and customer-service outcomes.
Review completion and outstanding actions together. A missing routine and a completed routine with a failure need different follow-up. The weekly manager review guide explains how to move from the summary to the source record.
For the wider workflow, explore opening & closing examples and planning and cleaning & readiness examples and planning.
Try the routine in CheckControl
Start with an existing routine, add its questions and instructions, and agree the assignment and due window. Staff can record answers and findings on their phones; managers can review the record and follow-up. Use the relevant PDF or Excel export for your authorised review. The public demo uses fictional people, findings and evidence.
Common questions
Does a laundry premises check include machine servicing?
No. Record observations within the assigned scope and escalate them. Servicing, intervention and machine-release decisions belong to the authorised technical process.
What is the scope of this guide?
Machine operation, guarding, maintenance, processing quality, customer-item information and specialist cleaning methods remain in the organisation’s approved systems and competent procedures.
Sources and scope
CheckControl wrote these record-design and handover examples. Use your organisation’s approved specialist procedures and the relevant authoritative guidance: HSE: workplace facilities. Source checked 5 October 2026.
Machine operation, guarding, maintenance, processing quality, customer-item information and specialist cleaning methods remain in the organisation’s approved systems and competent procedures.