Plan the routine around your site
Set the marina daily inspection checklist’s boundaries before assigning it. Landside staff facilities and authorised access areas should be named clearly, with a reference the maintenance team can find. Keep waterside, pontoon, lifting, vessel and engineering work within its specialist assessments and access arrangements. Record an area that cannot be inspected from a permitted position rather than encouraging someone to enter it for a photograph. A useful operational report identifies the actual location, observation, person informed and next action. The original finding should stay available when the responsible lead later reviews the work.
Agree the assigned role, due window, expected record and escalation route with the people who do and review the work. Include an honest outcome for work that could not be completed, with a reason and a next action.
What to include in the checklist
These are planning examples. Adapt the questions and timing to your approved procedures and the person’s responsibilities.
| Routine | Work to define | Useful record |
|---|---|---|
| Area scope | Identify the authorised landside areas. | Zone list and inspection window. |
| Previous handover | Read premises restrictions before the round. | Reference and owner. |
| Shared facilities | Complete approved general premises tasks. | Task and actual outcome. |
| Accessible findings | Observe only from a permitted position. | Location and description. |
| Escalation | Inform the responsible site or maintenance lead. | Recipient and immediate response. |
| Follow-up review | Record authorised work and its outcome. | Next action and verification reference. |
Do not collect evidence from outside the authorised scope
A missing photo can have a valid reason. Record the permitted observation and escalation instead of entering a restricted or specialist work area to improve the report.
Give the next shift enough context
A damaged lead is observed on disconnected shared equipment in a landside staff room. The reporter identifies the item and informs the facilities lead, following the site’s withdrawal procedure. An authorised provider records the assessment or replacement. The facilities lead reviews the outcome while any specialist marine restrictions remain in the separate process.
Identify the area or asset, the observation, the actual result, the immediate action and who was informed. Attach useful evidence where safe and permitted. A photograph supports a finding without establishing its cause.
- Keep the original observation and time.
- Assign a specific next action and agree when it will be reviewed.
- Record the later outcome and authorised verification beside the finding.
Read the guide to writing a useful fault report for a closer look at the evidence record.
Review the work still needing attention
Look for findings that cannot be located from the report alone. Review repeated access exceptions and unresolved landside maintenance actions. A facilities submission must not imply a vessel, pontoon or lifting operation has been cleared.
Review completion and outstanding actions together. A missing routine and a completed routine with a failure need different follow-up. The weekly manager review guide explains how to move from the summary to the source record.
For the wider workflow, explore opening & closing examples and planning and equipment & findings examples and planning.
Try the routine in CheckControl
Start with an existing routine, add its questions and instructions, and agree the assignment and due window. Staff can record answers and findings on their phones; managers can review the record and follow-up. Use the relevant PDF or Excel export for your authorised review. The public demo uses fictional people, findings and evidence.
Common questions
Does a marina facilities round include vessel or pontoon clearance?
No. State the landside scope and use the approved specialist processes for marine, waterside, lifting and engineering decisions. A general premises record should not imply clearance.
What is the scope of this guide?
These examples concern authorised landside premises work. Marine operations, vessel seaworthiness, waterside access, lifting, engineering and specialist inspection decisions remain in their competent processes.
Sources and scope
CheckControl wrote these record-design and handover examples. Use your organisation’s approved specialist procedures and the relevant authoritative guidance: HSE: workplace facilities. Source checked 5 October 2026.
These examples concern authorised landside premises work. Marine operations, vessel seaworthiness, waterside access, lifting, engineering and specialist inspection decisions remain in their competent processes.